HR Blog

Communicating Terminations Effectively

05/02/2022 | PCI HR Consulting Practice

Losing a job is a traumatic event for most and may trigger anger, humiliation and sadness. Some otherwise calm employees, rational individuals may react negatively to termination or challenge the decision. Yet, if terminations are handled appropriately and with respect for all parties involved, the process should be smooth. In addition, the employees who remain employed at the company will not feel threatened or have negative emotions towards the employer.

 

Communication Strategies

The following are strategies employers can use to communicate terminations effectively: 

  • Respect the person being terminated regardless of the circumstances for which they are being let go. By ensuring confidentiality and facilitating constructive discussion, you show the terminated employee and your existing employees that you care.
  • Do not justify the reason for terminating individuals if you get a backlash from remaining employees. This violates the confidentiality of the situation.
  • Offer employees the opportunity to resign instead of being terminated, if possible. For instance, alert an employee that his or her performance is not up to par any longer and then give him or her the opportunity to look for a new job and resign from the current position. Most people who are not performing well know it and giving them the chance to resign is a saving grace.
  • The hiring manager should be responsible for terminating an employee. Though a representative from Human Resources or the legal department may be witness to the termination, the hiring manager should discuss the reasons for termination.
  • Keep employees informed when they are not meeting performance expectations. If you do not, performance expectations are lowered and may cause confusion when employees are terminated for performing poorly without being warned first.
  • Do not insist that employees leave the premises immediately after being terminated or require that they are escorted out by security (unless a threatening situation arises). Ask them to leave on their own, quietly.
  • If an employee refuses the termination, the hiring manager should emphasize that the company has made this business decision and that it is final.
  • After the termination, review why that candidate was initially hired to avoid making the same hiring mistakes again.

 

Avoiding Lawsuits

At times, employers can be faced with legal headaches as a result of statements allegedly made during terminations. To avoid these lawsuits and protect your organization, always have two staff members present when terminating an employee. That way, one of the employees will serve as a witness to what occurred during the confidential meeting. It is also wise to avoid extensive conversation with the terminated employee, as most suits arise due to the statements made during the actual termination and the reasons for which the person was let go. Though minimal discussion about the reason for termination is unavoidable, keep this conversation short.

 

Communicating terminations is one of the least enjoyable responsibilities that many individuals hold. Management-level employees must prioritize protecting the organization while also trying to respect the employee being terminated. Balancing both of these responsibilities will yield the best results, both for the organization and the employee.